This is the archival term for where the record can be found in the catalogue structure which is hierarchical. The levels most currently used in the catalogues are listed below:

Collection level

The whole of the collection, organically created and/or accumulated and used by a particular person, family, or corporate body in the course of that creator's activities and functions. The collection level description also provides an overview of the contents of the archive and a history of the creator/creating body.

Series level

A series of records within the collection, e.g. personnel records within a business archive or the diaries of an individual.

Item level

The smallest intellectually indivisible archival unit within the series that has been described. This could be a single volume, letter or photograph.

Reference Number

This is the reference of the document. If the collection has been fully catalogued, you will need to state the Reference Number listed at item level in order to view the document.


This field provides information about the quantity of material which is being described (e.g. 2 boxes, 1 volume).

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