Simple Search

The simple search searches for words in the title and description fields of the Catalogue database. It is accessed via the “Google-style” search box in the top right hand corner of the CalmView page.

Type the word you wish to search for into the box and click the Search button.

You may wish to combine search terms in your simple searches using the Boolean “and, or, not” searching options:

+ represents Boolean And, meaning the search result must include this word
- represents Boolean Not, meaning the search result must exclude this word
| represents Boolean Or, meaning the search result may include this word

Place one of these symbols before a word or phrase to apply it. If no symbols are used, Boolean “And” is assumed.

For example:

Railway –Station

Searches all configured fields for the word 'Railway' and excludes any records with the word 'Station' from the search results.

Typing a field name followed by a colon then a search term, means only that particular field will be searched. If no field names are specified, all configured fields are searched.

For example:


Searches for the word ‘Railway’ in the Title field only, whereas:


Searches all configured fields for the word 'Railway'.

It is important to enter search words/phrases carefully to ensure you find the intended results. For example:

Title:Railway Station

Searches for records which have the word ‘Railway’ in the Title field and the word 'Station' in ANY configured field.

Use (double) quotes around a search term to return exact matching phrases.

For example:

"Railway Station"

Searches all configured fields only for the exact phrase 'Railway Station' i.e. the two words together with a space between, in the specified order.

For example:

Railway Station

Searches all configured fields for the words 'Railway' and 'Station' anywhere i.e. not necessarily next to each other or in the specified order.

Advanced Search

Unlike quick searches, advanced searches do not require you to enter command syntax such as the Boolean symbols or to specify field names.

Follow the on-screen annotations next to and inside the search entry boxes. These provide guidance on performing searches for records containing all the words entered, records containing at least one of the words entered or records without the words entered.

By default, the Boolean “And” is assumed, for example if you enter Train in the Title field and Station in the Description field, only records containing both 'Train' and 'Station' (in the respective fields) will be found, records containing just one of these words will not be shown in the search results.

Searching notes

How do I sort the search results?

You can sort the list of results according to the field of your choice by clicking on the column heading. By default, records are presented in Finding Number order. However, you can also sort records by Title or by Date.

How can I find out more about an entry displayed in the search results?

To view a full record description, click on any part of the record.

How do I view the full catalogue that includes the entry I have found?

If you want to view the record in its hierarchical context click on Finding Number. Use the back button on your browser to return to the search results overview.

Why can’t I find what I'm looking for?

If you want to search for an exact phrase, enter the text with double quotation marks, thus "William Brown".

Searching the database will only find the exact words used in the catalogue, so if you haven't found what you wanted it's often best to try other related terms or variant spellings.

You can also search for part of a word followed, or preceded, by a 'wildcard' asterisk to broaden your search: e.g. Indi* will retrieve records which include the words India, Indian, Indies.

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